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Author Guidelines Submittal Requirements All submissions must be typewritten and double-spaced. Include the manuscript title; name, title (e.g., Associate Professor, Research Scientist, Graduate Student), and affiliation (including city, state and country) of each author; and the e-mail and mailing address of the lead author. Acknowledgements, callouts, references, tables and figures should follow the stylistic conventions defined in the Oceanography Style Guide (252 K pdf). Please submit each manuscript as an electronic file to the Editor, Dr. Ellen S. Kappel, at ekappel@geo-prose.com. If the manuscript is being submitted as part of a special issue, it should be sent to the guest editor for that issue. Submitted material will be reviewed for style, relevance to The Oceanography Society’s mission, and quality by the Editor, associate editors, and by external reviewers. We endeavor to complete the review process within three months of manuscript submittal. Upon acceptance of a manuscript for publication, the Editor reserves the right to request the author to submit the final text and graphics files in publishing-compatible electronic formats. See below for guidance on submitting final graphics files. Language Style Oceanography is a scientific magazine, not a technical journal. The desired writing style is less technical and more compact than that typically used in scientific papers. Strive for clarity and simplicity. Target your article to graduate students, professional oceanographers of all traditional disciplines, and other scientifically literate audiences. Avoid technical or mathematical jargon. Write captions so that readers can get the main points of the manuscript by perusing them. Product ReviewsReviews are solicited for marine-related scientific materials (e.g., books, video, software, databases, equipment, etc.), and also for marine-related published materials with a potentially wider appeal (e.g., novels, biographies, historical anecdotes, etc.). Reviewers should keep in mind that a well-written review helps readers decide whether or not it is worth their time to obtain the product. The reader of a review expects basic information about the content, organization or application of the product, as well as a subjective opinion about the product’s quality. Approximate Length Limitations Feature Articles
Review and Comment Pieces
Other Pieces (e.g., news and information, meeting reports, book reviews)
Graphics Formats and PermissionsFigures and tables should supplement information in the text. Figures should contain only the image and not the caption text. Tables should contain only the body of the table. Graphics must be provided to the Editor as either:
Graphics embedded in Microsoft Word, PowerPoint, or Excel will not be accepted. If there is a problem with any graphic, we will contact you for a revised electronic graphic file. The Editor reserves the right to reject poor-quality graphics. Authors are responsible for obtaining copyright permission from other publishers for any figures/images they submit to Oceanography. Most publishing companies and journals have instructions on how to obtain copyright permission on their Web sites. Please send a copy of the letter(s) granting permission via fax and mail to: Vicky Cullen Submitting Final Graphics Upon acceptance of a manuscript for publication, arrangements for file transfer will be made with the author. The Editor will provide the author access to the TOS FTP site, where all text, graphics, and tables should be placed. FTP, or file transfer protocol, is a common method of moving files from one computer to another using the Internet. Authors can login to an “FTP site” and post/upload files or retrieve/download files. File Naming Guidelines When naming a file, use the first five characters of the lead author’s last name and then some short descriptive information. For example (in this example we used "johns" -- short for "johnson"):
Use lower case letters when naming files. File names should be no longer than 8 characters plus the file extension. Always include the file extension (for example, .eps, .tif, .doc). Cover Art Any person may submit cover material to be considered for use on the front or back covers. Cover material must be pertinent and complementary to the articles within the issue. In some relevant cases, cover figures with extended captions will be considered for publication without an accompanying article. Cover images must be oriented vertically and submitted with adequate resolution for enlargement and reproduction. If you are supplying art for the cover of Oceanography, please make certain that the image you would like on it is 600 dpi at the size you would like it to appear on the cover. Our magazine size is 8.5 x 11; if it is an image that will wrap around (front and back cover), the full size is 17 x 11. Publication Charges Oceanography does not require authors to pay page charges or costs for four-color reproduction of figures and graphics. However, to offset production costs, a fixed charge of $500 has been established for articles that are not part of the invited special issue section. Contact info@tos.org for more information. Offprints, PDFs, and Copies The following are offered to the lead author for purchase at the time of production: • Article offprints; In addition, low-resolution PDFs (suitable for onscreen) are available free of charge upon request via the Copies Order Form. For more information or to place an order, download the Copies Order Form (24 KB pdf). Proof Review Proofs are distributed as low-resolution documents in portable document format (PDF) by email to the lead author (unless delegated to another representative of the lead author) only once during production of the magazine. The lead author is allotted three business days to review the proofs and return all edits via email or fax to: Vicky Cullen The schedule for delivery of proofs will be provided to the lead author as soon as possible, so that arrangements can be made for proof delivery if the lead author is away from their work office. All authors must sign and return the appropriate agreement via fax and mail to: Vicky Cullen Each author can sign a form individually and send it in. If you have any questions regarding copyright permission, contact the Assistant Editor. Note there are two different types of agreements:
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Oceanography Magazine, The Oceanography Society, P.O. Box 1931, Rockville, MD 20849-1931, USA Tel: (1) 301-251-7708, Fax: (1) 301-251-7709, E-mail: magazine@tos.org Send comments about this site to webmaster@tos.org |