Process for Getting Special Issues on the Publication Schedule
Oceanography, the quarterly journal of The Oceanography Society (TOS), regularly publishes special issues that are sponsored by outside organizations. Sponsor funds support editing, design, printing, and distribution of special issues. The TOS Executive Director determines budget for special issues in consultation with the Oceanography Editor. Oceanography makes every effort to ensure timely publication of special issues. In some circumstances, special issues may be produced within one year of being proposed. This typically occurs when sponsor funds have already been identified and there is an opening in the special issue schedule. Proposers should allow additional time if a sponsor must review a funding request for a special issue. Special issue topics already on the scheudle can be found here.
Special Issue Process
- Special issue topics are proposed to Oceanography Editor Ellen Kappel. The proposal should include a brief title and description (~250 words). Anyone may propose a special issue.
- If the Oceanography Editor deems the topic appropriate for a special issue, the proposer will be asked to provide a two-page proposal. Proposals must include a title, background on the topic, draft table of contents (including potential authors), desired publication date, and potential guest editors. The proposal must include information about the source and amount of potential or available funding. The amount of available funds determines the total number of special issue pages that can be allocated. The proposer can request a budget estimate from the Oceanography Editor at any time.
- Complete proposals are reviewed by the Oceanography Editor. The Editor may seek advice from the Editorial Board.
- Proposals will be accepted, returned with requests for revision, or rejected. This decision is made at the sole discretion of the Oceanography Editor. All decisions are final.
- If necessary to secure funding, TOS will work with a proposer to develop a funding request to a sponsor (federal agency or institution) for an accepted special issue proposal.
Guest Editor Responsibilities
It is the responsibility of the guest editor(s) to invite authors to submit a manuscript for the special issue and to provide directions regarding manuscript length and style. Author guidelines are available here. If any authors are not familiar with Oceanography, they can request a hard copy of a back issue from TOS (firstname.lastname@example.org) or they can review the online archive.
Guest editors are responsible for acquiring at least two substantive peer reviews of submitted manuscripts and following the production schedule (below) as closely as possible. Guest editors can request review templates from the Oceanography Editor. Guest editors are expected to follow ethical practices for obtaining peer reviews. Oceanography's publication policy, excerpted from the TOS Policy on Professional Integrity, Ethics, Conduct, and Implementation Guidelines, is available here, and should be read by all guest editors and authors. Guest editors provide the Oceanography Editor with recommendations as to whether special issue manuscripts should be accepted or rejected after peer review; however, the Editor (or a desiginated Oceanography Associate Editor) has sole responsiblity for final acceptance or rejection of manuscripts. Deadlines for each step in the manuscript process are provided below for magazine issues.
|Manuscripts received by guest editor and sent to at least two peer reviewers||September 15||December 15||March 15||June 15|
|Reviews returned to guest editor, authors notified of required edits||November 1||February 1||May 1||August 1|
|Final manuscripts returned to guest editor for approval||November 15||February 15||May 15||August 15|
|Final materials delivered to Oceanography editor||December 1||March 1||June 1||September 1|
|Proofs delivered to authors||January 15||April 15||July 15||October 15|
|Proof corrections to Oceanography editor||February 1||May 1||August 1||November 1|
|Final files delivered to printer||February 15||May 15||August 15||November 15|
|Articles posted on the Web and issues mailed to TOS membership||March 1||June 1||September 1||December 1|